Correspondence: Generating Balance Confirmations in FICO

Use

You now create balance confirmations. The system will also automatically generate forms for entering a reply for a customer/vendor as well as forms for entering return flow to your company.

For more information about this process, see .

Procedure

1. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® Accounts Receivable ® Periodic Processing ® Print Correspondence ® Balance Confirmation ® Print Letters
Transaction Code	F.17, SP01

2. Enter the following data:

Fields	Europe	North America
Customer	1000	3000
Company code	1000	3000
Reconciliation key date	Last day of current period	Last day of current period
Individual customers	Select	Select
Zero balances	Select	Select
Correspondence sorting	K2 (by account number)	K2 (by account number)
Line item sorting	P3 (by document date, document number)	P3 (by document date, document number)
Date of issue	05. of next period	05. of next period
Date for reply	30. of next period	30. of next period
Reply to	00001	00001
Print control	Enter your printer settings here	Enter your printer settings here

3. Choose .

The system creates a balance confirmation for exactly one customer as specified on the selection screen.

Although a balance confirmation is several pages long, only the first page is displayed.

4. To display the remaining pages, choose Goto ® List Display.

Along with the printout of this balance confirmation, you send your customer a list of their open items up to the key date and a reply form.

5. Choose .
6. Choose twice.

A checklist of accounts for which balance confirmations were generated is displayed.

7. Choose .
8. Choose .

To make the return flow to the balance confirmations you have generated more transparent, a summarized results table is also displayed at this point.

9. Choose .
10. Choose again.

On the Customer Balance Confirmation screen, the parameters you selected for the program are displayed.

11. Choose until the overview tree appears.
12. Choose System ® Services ® Output Controller.

The system defaults your user name and today’s date.

13. Choose .

The list that appears contains the spool requests that you have just generated.

14. Select the spool requests, then choose .
15. To update the status display, choose .

When printout is completed, the print file has the status Compl.

16. Choose until the overview tree appears.

You can create balance confirmations for vendors using the same procedure from the Accounts Payable menu.