Allocation of Receivables and Payables According to Remaining Life: Entering Invoices in FICO

Use

In this process, you enter a customer invoice with a remaining life exceeding one year. For this reason, and according to the 4th EU directive, the item must be transferred to a special account if it is still open at the end of the period.

You post the invoice directly in Financial Accounting, there is no integration with the Sales and Distribution application. This makes it easier to post backdated invoices.

Procedure

1. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® Accounts Receivable ® Document Entry ® Invoice
Transaction	FB70, FBL5, FD03



Make sure that the correct company code is specified.

If the system displays the Enter company code dialog box, enter the following data:

Field	Europe	North America
Company code	1000	3000

Otherwise, choose Environment ® Set company code and confirm the dialog box Exit processing with Yes. In the dialog box, enter 1000 (Europe) or 3000 (North America).

Choose .

2. If the worklists are not displayed, choose Tree on.
3. On the Basic Data tab, enter the following data:

Field	Europe	North America
Customer	1174	3176
Invoice date	Today’s date -1 month	Today’s date -1 month
Posting date	Today’s date -1 month	Today’s date -1 month
Amount	100,000.00 (gross amount, including tax on sales/purchases)	100,000.00 (gross amount, including tax on sales/purchases)
Currency/rate (defaulted)	EUR	USD
Calculate tax	Select	Select
Tax code (defaulted)	AN	S1



If any warning messages appear, choose .

4. Choose Screen variants for items ® With business area.
5. Enter the following data:

Field	Europe	North America
Payment tab
Pmnt terms	Empty	Empty
Days (first field)	720 days	720 days
Days (other fields)	Empty	Empty
Table
G/L account	800200	800200
D/C (defaulted)	Credit	Credit
Amount in doc. curr.	100,000.00	100,000.00
Business area	1000	1000



To simplify this process, we have not defined a cost element for account 800200, which means that you do not need to assign a CO object, for example, an order number. You do not therefore need an additional account assignment. The system does not transfer the data to Profit Center Accounting.

6. Choose .

The system displays the address of the customer. If you want to display the open items for this customer or the bank details, choose OIs or Bank Details.

7. Choose Simulate.

The Document Overview screen appears and you can see your posting with the document items.

8. Choose .
9. Make a note of the document number.
10. Choose until the overview tree appears.
11. In the Exit Editing dialog box, choose Yes.