Correspondence: Entering Invoices in FICO

Use

In this process, you post an invoice for a customer. You can then generate account statements in the next transaction.

You post the invoice directly in Financial Accounting, there is no integration with the Sales and Distribution application. This makes it easier to post backdated invoices.

Procedure

1. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® Accounts Receivable ® Document Entry ® Invoice
Transaction	FB70, FBL5



Make sure that the correct company code is specified.

If the system displays the Enter company code dialog box, enter the following data:

Field	Europe	North America
Company code	1000	3000

Otherwise, choose Environment ® Set company code and confirm the dialog box Exit processing with Yes. In the dialog box, enter 1000 (Europe) or 3000 (North America).

2. Choose .
3. If the worklists are not displayed, choose Tree on.
4. On the Basic Data tab, enter the following data:

Field	Europe	North America
Customer	1000	3000
Invoice date	Today’s date -1 month	Today’s date -1 month
Posting date	Today’s date -1 month	Today’s date -1 month
Amount	12,000.00 (gross amount, including tax on sales/purchases)	12,000.00 (gross amount, including tax on sales/purchases)
Currency/rate	EUR	USD
Calculate tax	Select	Select
Tax code	AN	S1



If any warning messages appear, choose .

5. Choose Screen variants for items ® With business area.
6. Enter the following data:

Field	Europe	North America
G/L account	800200	800200
D/C (defaulted)	Credit	Credit
Amount in doc. curr.	12,000.00	12,000.00
Business area	1000	1000



To simplify this process, we have not defined a cost element for account 800200, which means that you do not need to assign a CO object, for example, an order number. You do not therefore need an additional account assignment. The system does not transfer the data to Profit Center Accounting.

7. Choose .

The system displays the address of the customer. In addition, you can display the open items for this customer by choosing OIs.

8. Choose Simulate.

The Document Overview screen appears and you can see your posting with the document items.

9. Choose .
10. Choose .
11. In the Exit Editing dialog box, choose Yes.