Friday, September 12, 2008

Correspondence: Generating Balance Confirmations in FICO

Use

You now create balance confirmations. The system will also automatically generate forms for entering a reply for a customer/vendor as well as forms for entering return flow to your company.

For more information about this process, see .

Procedure

  1. Call up the transaction as follows:
  2. Menu Path

    Accounting ® Financial Accounting ® Accounts Receivable ® Periodic Processing ® Print Correspondence ® Balance Confirmation ® Print Letters

    Transaction Code

    F.17, SP01

  3. Enter the following data:
  4. Fields

    Europe

    North America

    Customer

    1000

    3000

    Company code

    1000

    3000

    Reconciliation key date

    Last day of current period

    Last day of current period

    Individual customers

    Select

    Select

    Zero balances

    Select

    Select

    Correspondence sorting

    K2 (by account number)

    K2 (by account number)

    Line item sorting

    P3 (by document date, document number)

    P3 (by document date, document number)

    Date of issue

    05. of next period

    05. of next period

    Date for reply

    30. of next period

    30. of next period

    Reply to

    00001

    00001

    Print control

    Enter your printer settings here

    Enter your printer settings here

  5. Choose .
  6. The system creates a balance confirmation for exactly one customer as specified on the selection screen.

    Although a balance confirmation is several pages long, only the first page is displayed.

  7. To display the remaining pages, choose Goto ® List Display.
  8. Along with the printout of this balance confirmation, you send your customer a list of their open items up to the key date and a reply form.

  9. Choose .
  10. Choose twice.
  11. A checklist of accounts for which balance confirmations were generated is displayed.

  12. Choose .
  13. Choose .
  14. To make the return flow to the balance confirmations you have generated more transparent, a summarized results table is also displayed at this point.

  15. Choose .
  16. Choose again.
  17. On the Customer Balance Confirmation screen, the parameters you selected for the program are displayed.

  18. Choose until the overview tree appears.
  19. Choose System ® Services ® Output Controller.
  20. The system defaults your user name and today’s date.

  21. Choose .
  22. The list that appears contains the spool requests that you have just generated.

  23. Select the spool requests, then choose .
  24. To update the status display, choose .
  25. When printout is completed, the print file has the status Compl.

  26. Choose until the overview tree appears.

You can create balance confirmations for vendors using the same procedure from the Accounts Payable menu.

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