Friday, September 12, 2008

Correspondence: Entering Invoices in FICO

Use

In this process, you post an invoice for a customer. You can then generate account statements in the next transaction.

You post the invoice directly in Financial Accounting, there is no integration with the Sales and Distribution application. This makes it easier to post backdated invoices.

Procedure

  1. Call up the transaction as follows:
  2. Menu Path

    Accounting ® Financial Accounting ® Accounts Receivable ® Document Entry ® Invoice

    Transaction

    FB70, FBL5

    Make sure that the correct company code is specified.

    If the system displays the Enter company code dialog box, enter the following data:

    Field

    Europe

    North America

    Company code

    1000

    3000

    Otherwise, choose Environment ® Set company code and confirm the dialog box Exit processing with Yes. In the dialog box, enter 1000 (Europe) or 3000 (North America).

  3. Choose .
  4. If the worklists are not displayed, choose Tree on.
  5. On the Basic Data tab, enter the following data:
  6. Field

    Europe

    North America

    Customer

    1000

    3000

    Invoice date

    Today’s date -1 month

    Today’s date -1 month

    Posting date

    Today’s date -1 month

    Today’s date -1 month

    Amount

    12,000.00 (gross amount, including tax on sales/purchases)

    12,000.00 (gross amount, including tax on sales/purchases)

    Currency/rate

    EUR

    USD

    Calculate tax

    Select

    Select

    Tax code

    AN

    S1

    If any warning messages appear, choose .

  7. Choose Screen variants for items ® With business area.
  8. Enter the following data:
  9. Field

    Europe

    North America

    G/L account

    800200

    800200

    D/C (defaulted)

    Credit

    Credit

    Amount in doc. curr.

    12,000.00

    12,000.00

    Business area

    1000

    1000

    To simplify this process, we have not defined a cost element for account 800200, which means that you do not need to assign a CO object, for example, an order number. You do not therefore need an additional account assignment. The system does not transfer the data to Profit Center Accounting.

  10. Choose .
  11. The system displays the address of the customer. In addition, you can display the open items for this customer by choosing OIs.

  12. Choose Simulate.
  13. The Document Overview screen appears and you can see your posting with the document items.

  14. Choose .
  15. Choose .
  16. In the Exit Editing dialog box, choose Yes.

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